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6 changes: 4 additions & 2 deletions pages/docs/reimbursement.md
Original file line number Diff line number Diff line change
Expand Up @@ -37,14 +37,15 @@ eligible for reimbursement from the IRIS-HEP project.

**Please ignore this section for now. It will be discussed on the last day of the school/workshop itself.**

There are two relevant forms for travel reimbursement:
There are three relevant forms for travel reimbursement:

* [Guest Reimbursement Request](https://finance.princeton.edu/forms/guest-reimbursement-request) - Everyone requesting travel reimbursement must fill out this form
* [Supplier Onboarding Form](https://finance.princeton.edu/forms/supplierpayee-management) - Only people requesting reimbursement via wire transfer need to fill out this form. If you would like to receive a check, this form is not needed.
* [Foreign Payee Form](https://finance.princeton.edu/forms/foreign-individual-payeesubstitute-w-8ben) - This form should be completed for all new foreign individuals/payees

Please note the following:

* The form can be filled out electronically (e.g. in Acrobat Reader). This is the preferred method in order to guarantee legibility.
* These forms can be filled out electronically (e.g. in Acrobat Reader). This is the preferred method in order to guarantee legibility.
* You can either sign the pdf electronically (e.g. in Acrobat Reader) or fill it out electronically, print the result, sign it and scan the result.
* If you cannot fill the form out electronically, print the form and fill it out using clear block letters. Sign it and make a clear scan of the completed form.
* On the form:
Expand All @@ -60,6 +61,7 @@ Please note the following:
* Combine the forms and scanned receipt images into a **single pdf** in the following order:
* Guest Reimbursement Request Form
* Supplier Onboarding Form (if relevant)
* Foreign Payee Form (if relevant)
* Scans of relevant receipts
* Please name the file using this convention:
* shorteventname-YYYYMMDD-yourfirstname-yourlastname.pdf
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